Inviting teachers to the portal

Teachers get their own portal — their calendar, their students, coverage, and messages — but first you have to add them and send an invitation.

Adding a teacher

1. During onboarding, add teachers in the Staff step. Afterwards, manage them under Admin → Teachers in the studio sidebar.

2. Enter the teacher's name and email address — the email is what their portal login will be tied to, so use the address they actually check.

3. Set their buffer minutes (0–480, default 60): the minimum gap the scheduler keeps between their lessons. A teacher who needs travel or reset time between students gets a bigger buffer.

Sending the invitation

From the teachers list under Admin → Teachers, open the row's menu and choose Send invitation. The teacher receives an invitation email in your studio's name; following it creates their login and drops them straight into the teacher portal. Their row shows Invited until they accept, and the same menu offers Re-send invitation if the email gets lost.

What teachers can and cannot see

• Their own lessons, students, and messages — nothing from other teachers' rosters.

• No access to studio billing, documents, settings, or reports.

Teachers can be scheduled before they have accepted their invitation — the invite only affects portal access, not scheduling.

A teacher's buffer can be changed later from the teacher's own page under Admin → Teachers, and teachers can set it themselves along with their weekly hours.